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BUSINESS OFFICE MANAGER-ASSISTED LIVING in Franklin Township, NJ at Spring Hills Senior Communities

Date Posted: 11/12/2018

Job Snapshot

Job Description

Position Summary: Oversees the Accounting and Human Resources functions of the community. Handles issues such as new hire orientation, benefits administration, payroll, maintains files and does general accounting duties. This position reports to the Executive Director and may be required to supervise other staff personnel.


Essential Functions:

  • Utilizes company software/systems effectively and appropriately.
  • Completes all daily, weekly, monthly and annual reports according to corporate deadlines.
  • Ensures accuracy with resident billings and answers billing questions.
  • Ensures that the financial move-out process is completed in a timely manner.
  • Ensures that move-in deposits and rents are recorded and deposited in a timely fashion.
  • Maintains an accurate record of all residents’ funds held in the community.
  • Sends monthly delinquent notices and follows collection guidelines.
  • Ensures that payroll is accurately prepared and processes payroll on a bi-weekly basis.  Processes manual checks, voids, adjustments as needed.
  • Ensures that accounts payable procedures are timely & accurate.
  • Adheres to budget guidelines and assists with annual Business Office budget.
  • Keeps personnel records accurate and maintained according to regulations and company policies.
  • Facilitates new hire process and new hire orientation.
  • Accurately and properly facilitates open enrollment meetings and administers company-wide benefit programs.
  • Organizes education program and training sessions.
  • Assists in internal investigations and disciplinary meetings.
  • Hires, trains, evaluates, disciplines and terminates departmental associates in accordance with Spring Hills, LLC Human Resources Policies.
  • Processes/files worker compensation and leave of absence requests.
  • Ensures that all proprietary, financial, and resident information is kept confidential.
  • Communicates new HR and Finance policies to Department Heads and staff..

Non-Essential Functions:

  • Participates in the Manager on Duty program.
  • Attends all required training, in-service, and staff meetings.
  • Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
  • Maintains a positive and professional demeanor toward residents, visitors, families, and co-workers.
  • Adheres to all policies and procedures of Spring Hills, LLC.
  • Performs other duties as assigned.

Our benefits program includes :

- Medical

- Dental

- Life

- 401k

- Flexible Spending Accounts

- Bonuses

- Flexible Schedules

- Vacation and Sick/Personal Time

- Associate Appreciation Program

Job Requirements

Business Office Manager

Experience and Education: A Bachelor’s Degree from a four-year college or university; and two plus  years related experience and/or training; or equivalent combination of education and experience.